Epic-to-PCC Integration using 3 Step Process

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Workflow Name:

Epic-to-PointClickcare Patient Transfer Sync: ADT, Discharge Summaries, Medications, Diagnoses
Purpose:

Automatically transfer patient ADT, discharge summaries, medications, and diagnoses from Epic to PCC for smooth hospital-to-SNF transitions.
Benefit:

Ensures accurate, timely patient data at SNF, reducing manual entry and improving care continuity.
Who Uses It:

Clinical Staff; Care Coordinators; IT Integration Teams
System Type:

Hospital-to-SNF EHR Integration Workflow
On-Premise Supported:

Yes (via secure VPN or interface engine)
Supported Protocols:

FHIR; HL7; OAuth 2.0; HTTPS
Industry:

Healthcare
Outcome:

Accurate; real-time patient data available at SNF
Category: Industry:

Description

Problem Before:

Manual patient handoffs caused delays; missing information; and inconsistent records at SNF.
Solution Overview:

Automated FHIR/HL7-based extraction from Epic and secure delivery into PCC system with real-time validation.
Key Features:

HL7/FHIR mapping; ADT & discharge event processing; medications & diagnoses sync; error logging; automated retries; secure transport
Business Impact:

Improves care coordination; reduces readmissions; and ensures data accuracy across hospital and SNF systems.
Productivity Gain:

Care coordinators save time by avoiding manual data entry and follow-ups.
Cost Savings:

Reduces administrative burden and potential errors; lowering operational costs.
Security & Compliance:

HIPAA-compliant; encrypted transport; role-based access

Epic to PCC Patient Transfer Sync

Epic-to-PCC Integration enables automated transfer of patient ADT events, discharge summaries, medications, and diagnoses from Epic EHR to PCC. The workflow fetches and processes patient records in real time, sending accurate and structured data to PCC for smooth transitions from hospital to skilled nursing facilities (SNF).

Real-Time Patient Transfer Sync for Seamless Care Continuity

The system securely retrieves patient information from Epic, validates it, and transforms it before syncing to PCC. This ensures clinical staff and care coordinators receive complete, up-to-date patient data with minimal manual effort, reducing errors, improving care continuity, and enabling timely handoffs between hospital and SNF.

Watch Demo

Video Title:

Integrating EHR Patient Data with Any Database Using the FHIR Model
Duration:

10:49

Outcome & Benefits

Time Savings:

Eliminates manual patient handoffs; reduces delays
Cost Reduction:

Reduces administrative workload and errors
Accuracy:

High accuracy via real-time FHIR/HL7 validation
Productivity:

Faster patient transitions with fewer manual interventions

Industry & Function

Function:

Patient Data Integration; Care Coordination
System Type:

Hospital-to-SNF EHR Integration Workflow
Industry:

Healthcare

Functional Details

Use Case Type:

Hospital-to-SNF Patient Data Synchronization
Source Object:

Epic patient demographics; ADT events; discharge summaries; medications; diagnoses
Target Object:

PCC patient chart; medication list; and encounter records
Scheduling:

Real-time event-driven
Primary Users:

Clinical Teams; Care Coordinators; IT Integration
KPI Improved:

Data completeness; patient handoff speed; accuracy
AI/ML Step:

Optional anomaly detection for missing meds or diagnoses
Scalability Tier:

Hospital/Enterprise-grade

Technical Details

Source Type:

EHR System (Epic)
Source Name:

Epic EHR
API Endpoint URL:

Epic FHIR/HL7 interfaces (ADT; Discharge Summary; Medication; Diagnosis resources)
HTTP Method:

GET / POST
Auth Type:

OAuth 2.0 / Secure Interface
Rate Limit:

Depends on Epic interface configuration
Pagination:

Event-driven or FHIR paging for large datasets
Schema/Objects:

Patient ADT events; discharge summaries; medications; diagnoses
Transformation Ops:

HL7/FHIR parsing; field mapping; timestamp tagging; validation
Error Handling:

Retry logic; dead-letter queue; error notifications
Orchestration Trigger:

Event-driven upon patient discharge or ADT change
Batch Size:

Single patient record or discharge event
Parallelism:

Supports multiple concurrent patient transfers
Target Type:

EHR / SNF System
Target Name:

PCC EHR
Target Method:

FHIR / HL7 API Push
Ack Handling:

ACK/NACK logs stored for audit and monitoring
Throughput:

Hundreds of patient transfers per day
Latency:

<5–10 seconds per event
Logging/Monitoring:

Integration logs; ACK/NACK; error tracking

Connectivity & Deployment

On-Premise Supported:

Yes (via secure VPN or interface engine)
Supported Protocols:

FHIR; HL7; OAuth 2.0; HTTPS
Cloud Support:

Hybrid or on-prem SNF deployments
Security & Compliance:

HIPAA-compliant; encrypted transport; role-based access

FAQ

1. What is the Epic-to-PCC Patient Transfer Sync workflow?

It is an automated workflow that transfers patient ADT events, discharge summaries, medications, and diagnoses from Epic EHR to the PCC system to support seamless transitions of care from hospitals to skilled nursing facilities (SNFs).

2. How does the workflow transfer patient data from Epic to PCC?

The workflow extracts updated patient details from Epic EHR, validates the information, and pushes the necessary ADT, clinical summaries, and medication records to PCC in real-time or scheduled intervals.

3. What types of patient information are synced to PCC?

It syncs patient ADT events, discharge summaries, medication lists, diagnoses, vitals, and other clinical details required for SNF intake and care planning.

4. How frequently does the workflow run?

The workflow can run in near real-time or on a configurable schedule depending on facility requirements and integration settings.

5. What happens if there are no new patient transfers or updates?

If there is no new data, the workflow completes successfully, logs the run, and ensures no unnecessary errors or alerts are generated.

6. Who uses this workflow?

Clinical Teams, SNF Intake Coordinators, Care Transition Teams, and Integration Engineers rely on this workflow to maintain accurate patient records during hospital-to-SNF transfers.

7. What are the benefits of the Epic-to-PCC Patient Transfer Sync?

It reduces manual data entry, ensures timely and accurate clinical information at the SNF, minimizes transition delays, and improves overall continuity of patient care.

Case Study

Customer Name:

Hospital Clinical & IT Integration Teams
Problem:

Manual patient transfers caused missing or inconsistent information
Solution:

Automated Epic-to-PCC transfer of ADT, discharge summaries, medications, and diagnoses
ROI:

Faster patient onboarding at SNF; reduced errors; improved care continuity
Industry:

Healthcare
Outcome:

Accurate; real-time patient data available at SNF

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