How to Extract Vaccine Records and Send Data to Any Target

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Workflow Name:

Extract Vaccine Record and Send It to Any Target
AI Model Type:

Vision / LLM
Model Provider:

Goldfinch AI / OpenAI
Task Type:

Medical Data Extraction
Input Type:

PDF / Image
Output Format:

JSON / CSV
Who Uses It:

Healthcare Ops; HR Teams
Category:

Description

Problem Before:

Manual vaccine record entry
AI Solution:

OCR + medical entity extraction
Validation (HITL):

Random medical QA
Accuracy Metric:

Entity accuracy %
Time Savings:

90% faster processing
Cost Impact:

Lower admin overhead

Extract Vaccine Record and Send It to Any Target

This workflow enables Vaccine Record Extraction from PDFs or images using vision and LLM models.

Structured Medical Data Processing

The system captures immunization details, validates the extracted information, and delivers structured output in JSON or CSV to any target system. It helps healthcare operations and HR teams reduce manual effort, improve accuracy, and maintain reliable vaccination records.

Watch Demo

Video Title:

Sync real time data between any systems using WebSocket
Duration:

3:50

Outcome & Benefits

Accuracy:

98%
Touchless Rate:

85%
Time Saved:

From 5m to 30s/record
Cost Saved:

$0.45 per record

Functional Details

Business Tasks:

Vaccine verification; compliance
KPI Improved:

Processing speed; accuracy
Scheduling:

Batch / On-demand
Downstream Use:

Datalake / HR Systems

Technical Details

Model Name/Version:

GPT-4o-mini Vision
Hosting Type:

Secure Cloud API
Prompt Strategy:

Medical schema prompts
Guardrails:

PHI masking; access control
Throughput:

60 records/min
Latency:

~3s/record
Data Governance:

HIPAA-aligned handling

FAQ

1. What is the Extract Vaccine Record and Send It to Any Target workflow?

It is an AI-powered workflow that uses vision and LLM models to extract structured vaccination data from vaccine records and send it to any target system.

2. How does the workflow work?

The workflow ingests vaccine records in PDF or image format, applies vision and LLM models to extract medical data, structures the information, and exports it in JSON or CSV format to the configured target.

3. What information can be extracted from vaccine records?

It can extract details such as patient or employee name, vaccine type, dose number, administration date, manufacturer, lot number, and administering provider, based on document availability.

4. How is medical and personal data handled securely?

The workflow applies data privacy controls such as access restrictions, encryption, and masking to support healthcare compliance requirements and protect sensitive personal and medical information.

5. What is the output of the workflow?

The extracted vaccine data is output in JSON or CSV format and can be sent to systems such as EHRs, HR platforms, compliance systems, or Datalakes.

6. Who uses this workflow?

Healthcare Operations Teams and HR Teams use this workflow to automate vaccination record processing, reporting, and compliance tracking.

7. What are the benefits of automating vaccine record extraction?

Automation reduces manual data entry, improves data accuracy, accelerates compliance reporting, and enables seamless integration with downstream healthcare and HR systems.

Case Study

Industry:

Healthcare / Enterprise
Problem:

Slow health record processing
Solution:

AI medical document extraction
Outcome:

Faster compliance checks
ROI:

2-month payback

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