What Goes On Behind the Scenes in Amazon Settlement Report to ERP Integrations

Introduction

Managing financial data from Amazon presents unique challenges that many businesses face today. An Amazon Settlement Report contains transaction information, including sales, different fees, refunds, adjustments, and deductions, if any, that directly impact financial records. In cases when data is not connected to internal accounting systems, businesses often experience calculation errors, delayed reporting, and limited financial insight.

This challenge creates a clear need for ERP integration. By connecting Amazon’s financial reports directly with accounting systems, businesses can eliminate manual data entry, reduce errors, and maintain accurate financial records without spending hours on reconciliation.

eZintegrations provides a solution by automating Amazon Settlement Report ERP integration. Instead of downloading reports, entering numbers manually, and cross-checking totals, eZintegrations pulls data, organizes it, and updates financial records automatically.

What this guide covers: A complete walkthrough of connecting Amazon financial reports to accounting systems, understanding report structures, mapping data correctly, and achieving accurate financial records using eZintegrations.

 

TL;DR

• Amazon Settlement Reports contain detailed information on sales data, fees, refunds, and other financial adjustments
• Manual reconciliation demands significant time and introduces human error
• ERP integration with eZintegrations automates the workflow and ensures financial accuracy
• eZintegrations simplifies connecting Amazon Settlement Report data to ERP systems

 

Step-by-Step Guide to Amazon Settlement Report ERP Integration with eZintegrations

Step 1: Understand the Amazon Settlement Report Structure

An Amazon Settlement Report summarizes all financial transactions for a specific settlement period, that includes product sales, shipping fees, Amazon service fees, refunds, reimbursements, and discounts. Understanding this structure is essential for successful ERP integration.

Each line in the report represents a specific transaction type. Sales appear as positive amounts, while fees and refunds appear as negative. The report’s net deposit should match exactly what appears in the ERP system after integration with eZintegrations.

• Identify key columns: transaction type, transaction date, SKU, amount, and fee breakdown
• Focus on settlement period dates for correct grouping
• Understand Amazon fee structures for accurate categorization

Example

A $100 sale with $15 referral fees, $2 fulfillment fees, and $1 storage fee results in a net deposit of $82. eZintegrations ensures this is recorded accurately in the ERP system.

 

Step 2: Choose eZintegrations for ERP Integration

Processing Amazon Settlement Report data requires reliable ERP integration tools. eZintegrations does this by connecting Amazon reports directly to various ERP platforms. It extracts data, formats it, maps every fields, and uploads it automatically, reducing errors and saving time.

eZintegrations bridges the gap between Amazon’s report format and ERP systems, translating column names and structures automatically.

• Ensure ERP compatibility with standard formats like CSV, XML, or API connections
• Confirm automatic scheduling for regular imports
• Check that your ERP version is supported

Example

eZintegrations maps “Amazon Marketplace Facilitator Tax” from the report to “Sales Tax Collected” in the ERP system, ensuring accurate tracking.

 

Step 3: Map Data Fields Between Amazon Settlement Report and ERP Using eZintegrations

Field mapping tells eZintegrations where each piece of Amazon data should go in the ERP system. Sales go to revenue accounts, fees to expense accounts, and refunds reduce revenue. Mapping ensures proper classification and accurate reporting.

• Start with essential fields: transaction date, order ID, SKU, gross sales, net deposit
• Expand mapping to include discounts, gift wrap, and shipping credits
• Document all mapping for future reference

Before/After results

• Before: Monthly reconciliation took 20+ hours with frequent corrections
• After: eZintegrations completes the process in minutes with near-perfect accuracy

 

Step 4: Automate Amazon Settlement Report Import with eZintegrations

Once mapping is complete, eZintegrations can automatically import Amazon Settlement Report files based on Amazon’s settlement schedule. The system applies mapping rules and uploads formatted data to the ERP, removing manual tasks.

• Test with historical data before going live
• Enable notifications for successes and errors
• Review logs regularly during the first month

 

Step 5: Reconcile and Verify Accuracy with eZintegrations

Reconciliation ensures ERP records match Amazon deposits. Compare the net deposit, bank amount, and ERP total. All three should match. eZintegrations simplifies this verification by flagging discrepancies automatically.

• Use ERP reconciliation tools
• Track reconciliation items in a spreadsheet initially
• Monitor timing differences between Amazon settlements and deposits

Success indicators

• ERP totals match Amazon deposits
• Bank deposits align with ERP records
• Monthly closing completes faster
• Audit adjustments related to Amazon transactions decrease

 

For most businesses, automated ERP integration with eZintegrations provides the best balance of accuracy, efficiency, and simplicity.

Conclusion 

Streamlining Amazon Settlement Report processing with ERP integration removes manual errors, speeds up financial workflows, and provides full visibility into Amazon business performance. eZintegrations makes tise process simple, accurate, and reliable.

 

FAQ’s

1. What is an Amazon Settlement Report?

A detailed summary of all transactions during a settlement period, including sales, fees, refunds, reimbursements, shipping, and promotions.

2. Why is ERP integration important?

It automates the transfer of Amazon Settlement Report data to ERP systems, reduces manual errors, and provides real-time visibility.

3. Can small businesses benefit from ERP integration?

Yes. Automation with eZintegrations saves time and prevents costly mistakes regardless of business size.

4. How often should Amazon data be imported?

Import frequency should match Amazon's settlement schedule. eZintegrations can align with daily, weekly, or bi-weekly workflows.

 

Book a demo now with eZintegrations today to explore customized solutions for seamless Amazon Settlement Report ERP integration. Automate your financial workflow and turn a time-consuming task into a strategic advantage.