How to Automatically Sync Lab Reports from PDF or Scanned Files to Epic

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Workflow Name:

Lab Report Extraction and Sync – PDF/Scanned Reports to Epic
Purpose:

Automatically extract lab values from PDF/scanned reports and sync them into Epic.
Benefit:

accurate lab updates in Epic without manual transcription., Ensures real-time
Who Uses It:

Clinical Staff, Data Integration Teams, HIM, Lab Teams
System Type:

EHR Integration Workflow
On-Premise Supported:

Yes
Supported Protocols:

FHIR, HL7, HTTPS
Industry:

Healthcare
Outcome:

accurate, real-time lab results in Epic
Category:

Description

Problem Before:

Lab results were manually typed into Epic causing delays and errors.
Solution Overview:

AI reads PDF/scanned lab reports, and sends results to Epic., extracts structured values, validates fields
Key Features:

audit logs., FHIR/HL7 ORU submission, OCR/AI extraction, validation
Business Impact:

Faster clinical decisions, fewer chart errors, improved care delivery.
Productivity Gain:

Eliminates manual result entry for thousands of labs.
Cost Savings:

Reduces labor hours and transcription mistakes.
Security & Compliance:

encrypted transport, HIPAA, PHI-safe

Lab Report Sync – PDF/Scanned Reports to Epic

Lab Report Sync automates the extraction of lab values from PDF or scanned reports and ensures accurate, real-time updates into Epic EHR. This workflow eliminates manual transcription and delivers structured lab data for faster clinical use.

Real-Time Lab Data Processing for Epic

The solution securely retrieves information from scanned lab reports, validates and transforms it, and updates Epic with precise results. By reducing manual entry, clinical staff, data integration teams, HIM personnel, and lab teams gain timely access to reliable lab data, improving operational efficiency and supporting better patient care.

Watch Demo

Video Title:

Pharma Industry Document Automation: Use Cases & Data Flow
Duration:

13:18

Outcome & Benefits

Time Savings:

Removes manual data entry completely
Cost Reduction:

Reduces admin/transcription overhead
Accuracy:

High accuracy via AI validation
Productivity:

Faster chart updates and clinical review

Industry & Function

Function:

Data Extraction and Clinical Sync
System Type:

EHR Integration Workflow
Industry:

Healthcare

Functional Details

Use Case Type:

Lab Result Integration
Source Object:

Lab Reports
Target Object:

Epic Observations
Scheduling:

Real-time or batch
Primary Users:

Integration IT, Lab Techs, Providers
KPI Improved:

Lab turnaround time, record accuracy
AI/ML Step:

OCR + Value extraction model
Scalability Tier:

Healthcare enterprise-grade

Technical Details

Source Type:

PDF / Scanned Document
Source Name:

Lab Report PDFs
API Endpoint URL:

Epic FHIR Observation or HL7 ORU endpoint
HTTP Method:

POST
Auth Type:

OAuth 2.0 / Epic App Credentials
Rate Limit:

Based on Epic instance configuration
Pagination:

Not applicable
Schema/Objects:

codes, Lab results, ranges, units
Transformation Ops:

LOINC mapping, unit validation, Value extraction
Error Handling:

Failed OCR retry, validation errors logged
Orchestration Trigger:

On upload or scheduled scan
Batch Size:

Single report or batch folder processing
Parallelism:

Multi-file concurrent extraction
Target Type:

EHR
Target Name:

Epic
Target Method:

FHIR/HL7
Ack Handling:

FHIR response or HL7 ACK logged
Throughput:

Thousands of reports/day
Latency:

<10 seconds per document
Logging/Monitoring:

ACK logs, error traces, Extraction logs

Connectivity & Deployment

On-Premise Supported:

Yes
Supported Protocols:

FHIR, HL7, HTTPS
Cloud Support:

Hybrid supported
Security & Compliance:

encrypted transport, HIPAA, PHI-safe

FAQ

1. What is the Lab Report Extraction and Sync workflow?

It is an automated workflow that extracts lab values from PDF or scanned lab reports and synchronizes them into the Epic EHR, eliminating the need for manual transcription.

2. How does the workflow extract and sync lab reports?

The workflow uses automated data extraction techniques to read lab values from PDFs or scanned documents, validates the data, and then updates the corresponding patient records in Epic in real-time.

3. What types of lab information are captured?

It captures lab test results, reference ranges, units, and relevant metadata from scanned or PDF reports to ensure accurate patient records.

4. How frequently does the workflow run?

The workflow can run in near real-time or on a scheduled basis, depending on the organization's integration setup and lab reporting frequency.

5. What happens if a lab report cannot be read or is missing data?

If a report cannot be processed or contains incomplete data, the workflow logs the issue for review, alerts relevant staff, and continues processing other reports without disruption.

6. Who uses this workflow?

Clinical Staff, Data Integration Teams, Health Information Management (HIM), and Lab Teams use this workflow to ensure accurate and timely lab data in Epic.

7. What are the benefits of the Lab Report Extraction and Sync workflow?

It provides accurate lab updates in Epic, reduces manual transcription errors, ensures real-time availability of lab data, and improves clinical decision-making.

Case Study

Customer Name:

Hospital / Lab Dept
Problem:

Manual lab entry caused delays and errors
Solution:

Automated extraction and Epic sync
ROI:

Faster workflows and reduced human error
Industry:

Healthcare
Outcome:

accurate, real-time lab results in Epic

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