How to Sync PDF and Scanned Lab Reports to Meditech Automatically

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Workflow Name:

Lab Report Extraction and Sync – PDF Scanned to Meditech
Purpose:

Extract lab values from PDF/scanned lab reports and sync them into Meditech EHR.
Benefit:

Ensures accurate and fast lab result entry in Meditech.
Who Uses It:

Clinical Data Teams, Labs, Nursing Staff
System Type:

EHR Integration Workflow
On-Premise Supported:

Yes
Supported Protocols:

HL7, HTTPS, MLLP
Industry:

Healthcare
Outcome:

accurate lab updates in Meditech, Fast
Category:

Description

Problem Before:

Meditech lab updates required manual data entry from paper/PDF.
Solution Overview:

OCR/AI extracts structured lab values and sends them into Meditech via HL7 ORU or interface engine.
Key Features:

HL7 ORU messages, OCR, validation, value mapping
Business Impact:

Faster chart completion and reduced manual errors
Productivity Gain:

Removes repetitive manual work for lab clerks
Cost Savings:

Reduces admin overhead for Meditech facilities
Security & Compliance:

HIPAA-compliant

Lab Report Extraction and Sync – PDF Scanned to Meditech

This workflow automates the extraction of lab values from PDF or scanned lab reports and synchronizes the results into Meditech EHR. It ensures real-time processing of lab data, delivering accurate and structured results directly into the system for faster and more reliable clinical documentation.

Benefits of Real-Time Lab Data Processing

The solution securely retrieves information from PDF or scanned lab reports, validates the data, and transforms it before syncing to Meditech. By minimizing manual entry, clinical data teams, lab personnel, and nursing staff gain access to precise lab results, improving operational efficiency, data accuracy, and patient care.

Watch Demo

Video Title:

Pharma Industry Document Automation: Use Cases & Data Flow
Duration:

13:18

Outcome & Benefits

Time Savings:

No manual data typing needed
Cost Reduction:

Lowers operational workload
Accuracy:

High accuracy with validation
Productivity:

Faster provider access to results

Industry & Function

Function:

Extraction + Sync
System Type:

EHR Integration Workflow
Industry:

Healthcare

Functional Details

Use Case Type:

Lab Result Integration
Source Object:

Lab Reports
Target Object:

Meditech Lab Results
Scheduling:

Real-time or batch
Primary Users:

HIM, Lab, Providers
KPI Improved:

Accuracy, Lab turnaround
AI/ML Step:

OCR + extraction models
Scalability Tier:

Hospital-grade

Technical Details

Source Type:

PDF/Scanned Document
Source Name:

Lab Report PDFs
API Endpoint URL:

Meditech HL7 ORU endpoint
HTTP Method:

POST
Auth Type:

Secure channel (VPN/TLS)
Rate Limit:

Depends on interface engine
Pagination:

Not applicable
Schema/Objects:

codes, Lab results, ranges
Transformation Ops:

LOINC mapping, unit validation
Error Handling:

NACK handling, OCR retry
Orchestration Trigger:

Real-time or batch
Batch Size:

Single file or folder batch
Parallelism:

Multi-threaded processing
Target Type:

EHR
Target Name:

Meditech
Target Method:

HL7 ORU
Ack Handling:

ACK/NACK logs
Throughput:

Up to thousands/day
Latency:

<10 seconds/report
Logging/Monitoring:

Extraction logs, HL7 logs

Connectivity & Deployment

On-Premise Supported:

Yes
Supported Protocols:

HL7, HTTPS, MLLP
Cloud Support:

Hybrid
Security & Compliance:

HIPAA-compliant

FAQ

1. What is the Lab Report Extraction and Sync workflow for Meditech?

It is an automated workflow that extracts lab values from PDF or scanned lab reports and synchronizes them into the Meditech EHR, eliminating manual data entry.

2. How does the workflow extract and sync lab reports?

The workflow reads lab values from scanned documents or PDFs, validates the data, and automatically updates the corresponding patient records in Meditech in real-time or on a scheduled basis.

3. What types of lab information are captured?

It captures lab test results, reference ranges, units, and relevant metadata from scanned reports to ensure accurate and complete patient records in Meditech.

4. How frequently does the workflow run?

The workflow can run in near real-time or on a configured schedule, depending on lab reporting frequency and organizational requirements.

5. What happens if a lab report cannot be processed?

If a report cannot be read or contains incomplete data, the workflow logs the issue, notifies the relevant staff, and continues processing other reports without disruption.

6. Who uses this workflow?

Clinical Data Teams, Lab Staff, and Nursing Staff use this workflow to maintain accurate and timely lab results in Meditech.

7. What are the benefits of the Lab Report Extraction and Sync workflow?

It ensures accurate and fast lab result entry in Meditech, reduces manual transcription errors, supports real-time clinical decisions, and improves patient care.

Case Study

Customer Name:

Hospitals using Meditech
Problem:

Manual lab entry into Meditech was slow
Solution:

Automated extraction and HL7 sync
ROI:

Faster workflows + reduced admin cost
Industry:

Healthcare
Outcome:

accurate lab updates in Meditech, Fast

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