Acumatica Stockitems to Google Sheet -90% Faster Inventory Sync

$0.00

Book a Demo
Workflow Name:

Automate Acumatica StockItems Export to Google Sheets
Purpose:

eliminating manual downloads and updates., Streamline the export of Acumatica StockItem data into Google Sheets for real-time visibility
Benefit:

and reporting speed., efficiency, Save hours of manual work by automating StockItem synchronization between Acumatica and Google Sheets?enhancing accuracy
Who Uses It:

and finance analysts who need quick access to live product data for stock planning and analytics., Inventory managers, operations teams
System Type:

Integrates ERP (Acumatica) with Analytics (Google Sheets) for real-time visibility and data-driven decision-making.
On-Premise Supported:

supports IPSec tunnel for secure on-premise Acumatica ERP connections to Google Cloud endpoints., Yes
Supported Protocols:

and SSL/TLS encryption., HTTPS REST APIs, JSON data exchange for payloads, OAuth 2.0 for secure authentication
Industry:

Retail
Outcome:

90% faster; 100% accuracy
SKU: 1273 Category: Tags: , , , , , , , Industry:

Description

Problem Before:

and saves up to 90% of update time., and wasted effort. Teams worked with outdated information and struggled to maintain accuracy. Automation removes manual steps, boosts precision, data errors, Manual exports from Acumatica to Google Sheets caused delays
Solution Overview:

80% faster reporting, and seamless collaboration across departments., Automates StockItem synchronization between Acumatica and Google Sheets using secure REST APIs and OAuth 2.0. Delivers real-time inventory visibility
Key Features:

and customizable field mapping. No-code setup, and error alerts ensure 99% data accuracy and faster reconciliation., Auto-syncs stock data with scheduling, secure OAuth authentication, shared access
Business Impact:

and reporting?delivering up to 3? operational efficiency and 40% fewer stock discrepancies., planning, Reduces manual work by 80% and boosts accuracy by 95%. Enables faster visibility
Productivity Gain:

Boosts team output by 60?70% by automating manual exports. One user can now manage workflows that once required multiple staff?freeing time for insights and planning.
Cost Savings:

and achieves ROI within 1?2 quarters through faster operations., reduces reconciliation time, Saves $15K?$25K annually by cutting manual effort and IT dependency. Prevents data errors
Security & Compliance:

Audit-ready logs for ERP and Sheet syncs, Ensures traceability of all item data changes, Reduces operational risk from outdated or missing stock data.

Acumatica stock item automation enables seamless synchronization and management of inventory data using eZintegrations™. This workflow automatically extracts, transforms, and updates stock item details—such as SKUs, quantities, and warehouse information—without manual intervention. By connecting Acumatica with tools like Google Sheets or analytics platforms, teams gain instant visibility into stock levels and performance trends. The result is 90% faster inventory updates, reduced data errors, and improved decision-making for sales, procurement, and finance operations. With built-in scheduling, monitoring, and secure APIs, your inventory processes stay efficient, accurate, and audit-ready

Why Acumatica stock item automation

Manual inventory updates can lead to errors, delays, and inconsistencies that affect sales, purchasing, and financial reporting. With Acumatica stock item automation, updates occur in real time or on a schedule, ensuring every stakeholder has access to accurate, up-to-date stock data. This improves decision-making, forecasting, and overall supply chain responsiveness.

 

Watch Demo

Video Title:

?Automate Acumatica StockItems Sync to Google Sheets ? Real-Time Inventory Visibility?
Duration:

2 minutes 45 seconds
Video Description:

and boost productivity through seamless ERP-to-analytics automation., enabling instant visibility for inventory and procurement teams. Ideal for operations leaders seeking to save time, improve accuracy, This demo showcases how Acumatica StockItems data automatically updates in Google Sheets

Outcome & Benefits

Time Savings:

Inventory updates reflected in Google Sheets within minutes instead of hours, Real-time sync eliminates repetitive reporting cycles., Reduced manual data export/import time by 80%
Cost Reduction:

Lower IT dependency for ad-hoc reporting., Reduced spreadsheet maintenance and reconciliation errors, Saved up to 60% on labor costs linked to manual data entry
Accuracy:

Automated validation reduces mismatch incidents., Consistent SKU and stock-level mapping between systems, Improved data accuracy to 99.5% by eliminating human entry errors
Productivity:

Analysts can focus on insights instead of manual sync., Streamlined reporting boosts daily operational efficiency, Teams handle 3x more SKU updates without added staff

Industry & Function

Function:

and Finance functions to streamline stock tracking and replenishment planning., Optimized for Procurement, Warehouse Management
System Type:

Integrates ERP (Acumatica) with Analytics (Google Sheets) for real-time visibility and data-driven decision-making.
Industry:

Retail

Functional Details

Use Case Type:

Real-time inventory visibility ? automatically syncs StockItem master data from Acumatica ERP to Google Sheets for analytics and reporting.
Source Object:

and warehouse-level availability., categories, descriptions, quantities, StockItems entity containing product codes
Target Object:

and procurement planning., forecasting, Google Sheet table storing synchronized item-level data for business reporting
Scheduling:

Scheduled sync every 2 hours; manual trigger available for instant updates during stock audits.
Primary Users:

and operations leads tracking real-time stock levels and SKU performance., finance teams, Inventory managers, procurement analysts
KPI Improved:

and reduced manual reconciliation time by 70%., faster stock visibility (real-time), Improved inventory accuracy (?95%)
AI/ML Step:

Optional anomaly detection to flag inconsistent stock data or sudden quantity changes using AI-based data validation.
Scalability Tier:

Mid-tier scalable workflow; handles multi-warehouse item syncs and supports growing datasets up to 1M rows.

Technical Details

Source Type:

REST API integration pulling data from Acumatica?s StockItems endpoint.
Source Name:

Acumatica ERP (Cloud or On-Premises).
API Endpoint URL:

https://{{tenant}}.acumatica.com/entity/Default/22.200.001/StockItem
HTTP Method:

GET for fetching stock item records.
Auth Type:

OAuth 2.0 with Client ID/Secret; supports token-based secure access.
Rate Limit:

Typically 60 requests per minute; configurable via Acumatica API settings.
Pagination:

Offset-based pagination using $top and $skip parameters for large datasets.
Schema/Objects:

and LastModifiedDate., Description, QuantityOnHand, StockItem fields such as InventoryID, Warehouse
Transformation Ops:

and field trimming before writing to Google Sheets., column mapping, Data normalization
Error Handling:

and skipped record handling with alert notifications., API error logging, Retry mechanism (3x)
Orchestration Trigger:

Scheduled sync every 2 hours; also supports manual on-demand execution.
Batch Size:

200?500 records per batch depending on data volume.
Parallelism:

Single-threaded for small datasets; multi-thread enabled for high-volume syncs.
Target Type:

Google Sheets API (REST-based).
Target Name:

Google Sheets Workspace.
Target Method:

POST/PUT to insert or update rows dynamically within defined worksheet.
Ack Handling:

Confirms write success with row count and response status from Google API.
Throughput:

000 stock records per minute under optimal conditions., Processes approximately 10
Latency:

Average latency under 3 seconds per API call cycle.
Logging/Monitoring:

and status tracking., audit trails, Centralized logging in eZintegrations dashboard with error alerts

Connectivity & Deployment

On-Premise Supported:

supports IPSec tunnel for secure on-premise Acumatica ERP connections to Google Cloud endpoints., Yes
Supported Protocols:

and SSL/TLS encryption., HTTPS REST APIs, JSON data exchange for payloads, OAuth 2.0 for secure authentication
Cloud Support:

Fully cloud-native; compatible with hybrid environments connecting Acumatica Cloud ERP and Google Workspace.
Security & Compliance:

Audit-ready logs for ERP and Sheet syncs, Ensures traceability of all item data changes, Reduces operational risk from outdated or missing stock data.

FAQ

How does the Acumatica to Google Sheet integration work?

The integration connects Acumatica’s StockItem API with Google Sheets using eZintegrations™, automatically syncing inventory data in real time or on a schedule. Changes in Acumatica reflect instantly in Sheets, eliminating manual exports.

What kind of data is synced from Acumatica?

Stock item details such as SKU, description, quantity, warehouse, unit cost, and availability status are synced to Google Sheets for quick reporting and collaboration.

Can I customize which fields get synced?

Yes, field mapping is fully configurable. You can include or exclude fields like warehouse, item class, or pricing based on your business needs.

How often can the sync run?

You can schedule it for real-time, hourly, or daily updates depending on inventory movement frequency and reporting requirements.

Is the integration secure?

Yes, data is transferred securely via HTTPS with OAuth2 authentication. eZintegrations™ ensures audit logging, encryption, and compliance with enterprise-grade security standards.

What’s the main business benefit?

The integration reduces manual effort by 90%, ensures real-time visibility into stock levels, and enables faster decision-making across sales, procurement, and operations.

Resources

Blog:

5 Reasons to Automate ERP Integrations ? https://…
Article:

Human?Readable Integrations ? https://…
Webinar:

Automate in Minutes ? https://…
Press/Case Study:

Customer Story ? https://…

Case Study

Customer Name:

Global Retailer
Problem:

Order delays & errors
Solution:

Real-time order sync
ROI:

4 FTEs redeployed; 3?month payback
Industry:

Retail
Outcome:

90% faster; 100% accuracy

Related products