Amazon Financial Reconciliation: How to Stop Manual Reconciliation-Guide
December 6, 2025Introduction
Keeping track of Amazon’s Financial Reconciliation often feels similar to solving a puzzle. Every sale, refund, fee, and settlement has to match perfectly, but doing this with manual reconciliation can take days. Spreadsheets pile up, numbers blur together, and errors can slip in unnoticed.
Amazon settlement automation changes this entirely. With eZintegrations, reconciliation turns an automated workflow running in the background. Transactions sync automatically, categories organize themselves, and financial clarity becomes the standard instead of the exception.
TL;DR
Replace slow and error-prone manual reconciliation with Amazon settlement automation using eZintegrations. The outcome is saved time, more accurate reports, and complete control over Financial Reconciliation.
Understanding Amazon Financial Reconciliation
Amazon settlement automation is a technology-driven process that tracks, categorizes, and reconciles all financial transactions from Amazon seller accounts through an automated workflow. Instead of downloading reports and matching numbers by hand, automation handles these tasks continuously and accurately.
It works like a tireless assistant who never makes mistakes. Every settlement report flows directly into the system, gets categorized correctly, and reconciles against invoices without human intervention.
Traditional manual reconciliation involves downloading reports, comparing them with invoices, investigating discrepancies, and preparing summary reports. This method works but costs significant time and leaves room for errors. Finance teams often spend 10 to 15 hours each week on these tasks for medium-sized Amazon operations.
Implementing Amazon Settlement Automation
Identify Settlement Data Sources
List every Amazon seller account and marketplace that generates financial data. Include all active accounts, different regional marketplaces, and any historical accounts that still receive settlements.
Missing any account will leave a gap in automation. Even one overlooked marketplace can mean continuing manual reconciliation for that portion of transactions.
How to do it?
- List all active Amazon Seller Central accounts
- Note each marketplace such as Amazon.com, Amazon.co.uk, Amazon.de
- Include accounts receiving residual settlements from past operations
- Document where current settlement data is stored
Connect Accounts to eZintegrations
Link Amazon seller accounts to eZintegrations using secure API connections. This allows automation to access transaction data.
Without proper connections, automation cannot function. Secure API access ensures continuous data flow without repeated manual downloads.
How to do it?
- Log into the eZintegrations dashboard
- Navigate to account connections
- Enter Amazon Seller Central credentials or API keys
- Verify connection status for each marketplace
- Test data retrieval with a sample settlement
Example
Once connected, the platform pulls settlement data every 24 hours. Morning reports show previous day settlements automatically categorized and reconciled.
Automate Transaction Categorization with Financial Reconciliation Automation
Set rules in eZintegrations for how transactions are sorted. Sales, fulfillment fees, refunds, and adjustments each have their category.
Proper categorization turns raw data into useful information. Without it, reports remain as confusing as manual spreadsheets.
How to do it?
- Start with broad categories: Sales, Fees, Refunds, Adjustments
- Define rules for each category, for example FBA Fees go under Fulfillment Fees
- Test rules with historical data
- Refine categories based on results
Example
All Amazon FBA fees automatically go into “Fulfillment Costs,” eliminating the need for manual sorting.
Financial Reconciliation Automatically
This is where Amazon settlement automation replaces manual reconciliation. Settlements are matched against invoices and orders automatically.
Financial Reconciliation ensures Amazon reports match internal records. Any discrepancies are flagged immediately instead of weeks later.
How to do it?
- Configure reconciliation rules in eZintegrations
- Set criteria such as settlement date, transaction amount, and order ID
- Schedule daily reconciliation runs
- Review exceptions for unmatched items
- Investigate flagged discrepancies
Example
A reconciliation process that once took 5 hours now completes overnight. Morning reviews show either all clear or a short exception list.
Review Reports and Monitor Workflow
Check the eZintegrations dashboard to review results, spot trends, and confirm everything works smoothly.
Automation manages routine tasks, but human oversight ensures accuracy and identifies unusual situations.
How to do it?
- Check the dashboard daily or weekly
- Review summary reports showing reconciliation status
- Track key metrics like settlement accuracy, processing time, and pending items
- Investigate recurring exceptions
- Adjust rules or categories if needed
Example
A weekly review shows a high percent of transactions reconcile automatically, saving 12 hours per week compared to manual reconciliation.
What to Expect: Before and After Automation
Before
Finance teams spend hours downloading reports, copying data into spreadsheets, matching transactions, checking for discrepancies, and preparing summaries. Errors happen when numbers remain missed. Reports arrive days after settlements post, making real-time decisions difficult and time-consuming.
After
Settlements sync automatically. Transactions categorize themselves. Reconciliation happens continuously without manual work. Exception reports show only a few items needing attention. Financial summaries appear instantly. Time spent on manual reconciliation shifts to strategy and analysis.
Success Indicators
- 70-90 percent reduction in manual reconciliation time
- Significant decrease in errors
- Settlement summaries available within 24 hours
- Finance team capacity freed for analysis
- Quick detection of discrepancies
Full automation with Amazon settlement automation delivers the greatest time savings and accuracy improvements for Financial Reconciliation. Some businesses still prefer manual checks for high-value or unusual transactions.
Conclusion
The time of spending hours on manual reconciliation of Amazon settlements is over. Amazon settlement automation with eZintegrations transforms workflows into efficient, accurate, and automated processes.
Reports receive faster, errors get reduced, and finance teams can focus on strategy rather than data entry. Thus, automation is essential for growing Amazon businesses.
FAQ’s
1. What is Amazon settlement automation?
It is the process of using software like eZintegrations to automatically retrieve, categorize, and reconcile Amazon settlements without manual data entry. Exceptions that need human review are flagged automatically.
2. Can automation fully replace manual reconciliation?
Automation handles most transactions. Exceptions still benefit from human judgment. Automation removes 70-90 percent of manual reconciliation work.
3. How does it save time?
Tasks that took 10-15 hours weekly now require only 1-2 hours for exception review. Automation continuously updates reconciliation status.
4. Is technical knowledge required?
eZintegrations is user-friendly, guiding finance teams through setup, category creation, and reconciliation rules.
5. How are refunds and returns handled?
Refunds, returns, and associated fees are tracked and reconciled automatically, including partial refunds and restocking fees.
Stop wrestling with manual reconciliation. Command financial workflows through Amazon settlement automation with eZintegrations.
Book a demo now.